Registrar/Transcripts | Washburn Tech

Washburn Tech’s student records administrator maintains timely and accurate records of each student’s academic progress. From transcript requests to graduation requirements, the student records office is committed to meeting your needs. For more information, call 785.670.3355.

Requesting Your Official Transcript

A transcript is an official copy of a student's permanent academic record. Each transcript costs $8.00. Checks and money orders can be made out to Washburn Tech.
Note: University policy prohibits issuing transcripts to any student with any financial or other unmet obligations to the University.

Three options to request your transcript:

Online Transcript Ordering Service (studentclearinghouse.org)
- Washburn Tech has provided a secure online transcript ordering service for your convenience. Simply follow the instructions on the link above to order your transcript. This provides you with the opportunity to order at any time, to pay with a credit card and to receive status updates via email or text messages. A $2.90 service fee is applied to the credit card in addition to the cost of the transcript(s).
Transcript Request form
- To request your transcript
  1. Print and complete the Transcript Request Form at the above link and mail the form and payment to the address listed on the form.
  2. OR bring the form to the Washburn Tech, Building A, Student Services South.
    - If paying for a transcript in person, please be aware that a convenience fee will be charged for processing credit card payments.
Submit your request in writing
- If you are unable to utilize the transcript ordering options provided above, you may submit your request in writing. You may mail or bring in your request along with payment. Washburn Tech accepts cash, check, money order, Visa, MasterCard, and Discover.
  Clearly print the following information:
  1. Your current name, as well as any other name(s) used while enrolled at Washbrn Tech
  2. Social Security Number or Washburn Identification Number
  3. Date of Birth
  4. Dates of attendance
  5. Address to which the transcript is to be mailed
  6. Your return address and telephone number in the event we need to contact you
  7. Your signature and the date

Note: We will not process your transcript request without your signature or payment. Requests without payment will be returned without processing.
Academic transcripts contain confidential information. Any individual acting on behalf of the student must have written authorization from the student.
Additional information regarding the release of academic records can be found at The Family Educational Rights and Privacy Act (FERPA) of 1974.

Student Records
Washburn University Institute of Technology
5724 SW Huntoon Street
Topeka, KS 66614

Phone: 785.670.3355

Certificate Completion

If you are planning to receive your certificate at the completion of the current semester, download and complete the Application for Certificate. Please return the form to Washburn Tech’s student services office. You must complete and return this form regardless of whether you participate in graduation ceremonies.

Graduation

For Graduation information, please visit the Graduation page. You may watch a live stream of the ceremony on Washburn Tech's YouTube channel.

Grade Check

Check your grades by utilizing your MyWashburnTech account. This personalized web interface will help you track academic progress and keep you connected to Washburn Tech and Washburn University. Through your account, you can find out what is happening, change your personal information and even check the weather forecast.

Forms & Applications

Application for Certificate

Application for Certificate

Release of Information Form

By completing the Release of Information Form, you are allowing the release of specific information to the person(s) you designate. Please remember to include your name, WIN, the person you want to access your information and the specific records you want released.

Did you know that federal law protects student privacy? The Family Educational Rights and Privacy Act of 1974 (FERPA) exists to protect each student's right to privacy and to provide each student the right to inspect and review his or her education records. A notice of this policy is published each semester in the Registration Information Guide. FERPA means Washburn Tech can't share information about you without your permission.

Transcript Release Form

Complete a transcript release form at your earliest convenience. Please allow at least two business days for processing except during peak processing times, such as at the beginning or end of a semester. During these periods, allow seven to 10 business days for completion.

Transfer Credits

Individuals who want to transfer credits to Washburn Tech from a regionally accredited institution may submit a written request to the Assistant Dean of Instruction. The determination of whether to accept credits from another regionally accredited institution will be based upon many factors including the content/competencies of previous course work, the timeliness of previous course work, grades earned in course work completed, and other criteria. Only those courses in which the individual earned a “C” or better will be considered for transfer credit. Students must complete a minimum of one half of the required program credit hours at Washburn Tech. The final decision regarding the number of credits that will be transferred will be determined by the Assistant Dean of Instruction in consultation with the program instructor(s).

Email Registrar

Email Asst. Dean